Data Protection, Privacy and Confidentiality


Fair Processing and Data Privacy Policy for Patients

As you may be aware, the law governing data protection changed on 25 May 2018. In a digitally led, modern world the previous legislation surrounding data protection had become outdated and the “General Data Protection Regulation”(GDPR) is being introduced to give you more clarity and better protection in respect of how and why your data is being used.

To continue reading our 'Fair Processing and Data Privacy Policy for Patients' leaflet please click here.

How Your Data is Shared for the Purposes of Patient Care

Your electronic health record

The practice uses the clinical computer system called SystmOne, which enables your full electronic record to be shared to anyone involved in providing care to you, across different healthcare services.

Why is sharing my health information important?

Your electronic health record contains lots of information about you, including your medical history, the types of medication you take, any allergies you have and demographic information like your home address, and your next of kin.

To continue reading our 'How Your Data is Shared for the Purposes of Patient Care' document please click here.

Your Summary Care Record

If you are registered with a GP practice in England, you will already have a Summary Care Record (SCR), unless you have previously chosen not to have one. It will contain key information about the medicines you are taking, allergies you suffer from and any adverse reactions to medicines you have had in the past.

To continue reading our 'Your Summary Care Record' document please click here.

Download our Patient Data Sharing & Summary Care Record Preference Form.

IT / Electronic Patient Records Statement of Intent

New contractual requirements came into force from 1st April 2015 requiring that GP practices should make available a statement of intent in relation to the following IT developments:-

  • Referral Management
  • Electronic Appointment Booking
  • On line Booking of repeat prescriptions
  • Summary Care Record
  • GP2GP transfers
  • Patient Access to the detailed information from the medical record.

Dr Hawkins and Partners offer our patients 1 -5 of the above requirements under the GP contract relating to IT developments.

We are working closely with our Clinical System Suppliers to allow patients to access the detailed information from their medical record and it is our intention to have this development available to our patients by 31st March 2017.

Transferring Your Electronic Health Record

Your GP practice holds copies of your patient health record electronically and in paper format. Both contain the healthcare information about you that your GP needs including your medical history, medications, allergies, immunisations and vaccinations.

If you have previously registered with a different GP in England, upon registering at this practice your electronic health record will, where possible, be transferred automatically from your previous practice through the use of an NHS system called GP2GP.

For further information please download this information leaflet.